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A majority of business users today rely on e-mail more than the telephone when it comes to business communications. Ever increasing amounts of critical information is being passed through a company's e-mail system. Some reports even put the amount of critical business information stored within corporate messaging systems at 60%. That's up from 33% from just four years ago!
In e-mails, financial expectations are discussed. Stocks might be suggested. Sales are made. Customers make complaints. Companies make promises. And it's all recorded in e-mail. Now that government regulations and legal statutes treat e-mail just like any other business document or record, it is even more important for all businesses large and small, to archive and store these sensitive documents.
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| E-MAIL PROBLEM |
BUSINESS IMPLICATION |
SOLUTION PAYOFF |
| Rapidly growing e-mail repositories makes storage and data management more expensive and time consuming. |
Management must decide whether to spend more money to keep more e-mail available. Or reduce availability of older e-mails, and limit the use of a valuable resource. |
Eliminate expensive message retrieval from tapes and add years of additional full text searchable online message storage for as little as 1 penny per MB! |
| Need to satisfy Federal compliance regulations such as Sarbanes-Oxley, SEC Rule 17a & HIPPA…with no additional staff and minimum expenditures. |
Failure to meet compliance requirements can result in significant fines, shareholder lawsuits, and harm to corporate image. |
Comply with regulations by enabling audit of e-mail, discovering content in e-mail, and implementing proper retention policies for e-mail. Without risking the destruction of evidence by deleting e-mail messages to reduce storage costs. |
| Meeting electronic "discovery" requests to produce e-mail messages related to a lawsuit or legal action. |
Retrieving specific e-mails based on the subject, content, sender, etc from backup tapes is extremely time consuming and expensive. Inability to produce e-mails could result in stiff penalties and increased probability of losing a lawsuit. |
Retrieve any e-mail by sender, recipient, subject or content of message in minutes….instead of weeks. And permanently delete all old e-mails at the end of their required retention period in minutes. |
| Virtually every local, state and federal agency needs to be able to produce e-mail messages in order to meet Freedom of Information Act (FOIA) guidelines in the case of federal agencies, and similar "Sunshine Laws" at the state and local level. |
Servicing these requests draws already strained resources away from important daily workloads, limiting the agency's effectiveness |
An administrator can search, retrieve and deliver required e-mails in just minutes instead of weeks. Enabling them to focus on their core job responsibilities. |
How We Can Help
Our DAS Consultants will prepare a Needs Analysis statement based on your business requirements.
We have a variety of solutions for all types of business - large and small.
Call us at 888-395-6396 or email us for a No Cost, No Obligation Consultation.
© 2009 CD Dimensions Inc All rights reserved.
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